AUGUST 1, 2018

REGULAR MEETING – 6:00 PM           

 Present: Mayor Grimshaw, Trustees: Emery, Linerode and Hotchkiss, John Power, Frank & Nancy Bombardo, Regina Beavis, Justin Herrington, Attorney Mike Mowry (arrived at 6:45)

Absentee: Trustee Harter

Mayor Grimshaw called the Regular meeting to order at 6:00 pm.

 

The Minutes of the Regular Meeting of July 5, 2018 were approved on motion of Trustee Emery, all aye.

 

The following claims were approved for payment on motion of Trustee Hotchkiss, seconded by Linerode, all aye:

General Fund Abstract:

2C:$45,001.19
3A1:$82,408.55

Water Fund Abstract:

2C:$18,571.01
3A:$5,452.78

Sewer Fund Abstract:

2C:$132,670.63
3A:$6,283.97

 

Reports were given by Mayor Grimshaw on behalf of Arthur Babcock Zoning/Code Enforcement Officer, Mayor Grimshaw on behalf of Greg Britton /Water & WWTP and Superintendent John Power/Village Administrator.

 

On motion of Trustee Hotchkiss, seconded by Trustee Emery, all aye, the board approved the Inter-Municipal Agreement with the Town of New Haven upon changes to the contract noted by Trustee Emery.

 

On motion of Trustee Hotchkiss, seconded by Trustee Emery, all aye, the board approved to advertise bids for a surveyor for the new section in the Village Cemetery.

 

The following Resolution to reject bids for Phase 3 of the WWTP Upgrade Project was approved on motion of Trustee Linerode, seconded by Trustee Emery, all aye:

 

RESOLUTION

 

WHEREAS, on July 24, 2018 bids were received and opened at the Village Hall for the Wastewater Treatment Plant Improvement Phase 3 project

 

BE IT RESOLVED, that since the lowest price bid for three of the four contracts, as well as the total aggregate sum of the four lowest bids of the four contracts that constitute this project, are significantly greater than the funds the Village has allocated for this project, all bids are hereby rejected and all Contracts shall be rebid with consideration that a rebid will be in the best interest of the Village residents since it may yield lower bid prices and a lower total project cost.

 

On motion of Trustee Emery, seconded Trustee Hotchkiss, all aye, the Board agreed to purchase the Cemetery Software Program for $8,000.00 with $1,000.00/annual license fee from Site Industries LLC DBA Cemsites with funds taken from the cemetery non-expendable account, current balance is $83,250.83.

Frank & Nancy Bombardo addressed the Board in regard to the status of the United Refining property being turned into a village parking lot. The Village has been in contact and is waiting on United Refining decision on their intended plans for their property located at 3251 Main Street.

 

The meeting adjourned at 7:00 p.m. on motion of Trustee Emery, all aye.

Respectfully submitted,

Laureen Teifke
Deputy Clerk