DECEMBER 5, 2018

REGULAR MEETING – 6:00 PM           

Present:          Mayor Grimshaw, Trustees: Harter, Emery, Hotchkiss and Linerode, John Power, Regina Beavis, David Anderson, Wayne Green, Robert Flint,Bonnie LoForte, Matt Mason, Amanda Magro, Nancy Weber, Gary Toth, Dennis Hemmingway, Hope Lenhart and Attorney Mowry (departed 7:19 PM)          

Mayor Grimshaw asked for a moment of silence in honor of the passing of our 41st U.S. President George H. W. Bush.

 Mayor Grimshaw called the Public Hearing on Local Law #2 of 2018 to order at 6:00 pm entitled “Fixing the Speed limit on Liberty Street between NYS Route 3 east and Academy Street West”. Amanda Magro stated this wasa good idea and she wouldn’t be opposed if it was even lower due to it being a busy street with children.  Trustee Emery stated that he had a property owner and a school employee that were in favor of lowering the speed limit due to high volume of student traffic.  On motion of Trustee Hotchkiss, seconded Trustee Linerode, all aye, the public hearing was closed at 6:04 pm.

Mayor Grimshaw opened the regular meeting at 6:04 pm.

The Minutes of the Regular Meeting of November 7, 2018 were approved on motion of Trustee Linerode, seconded Trustee Emery, all aye.

The following claims were approved for payment on motion of Trustee Hotchkiss, seconded by Trustee Emery, all aye.

GENERAL FUND ABSTRACT:      
6C:$51,739.97
7A:$5,665.83
7B:$39,443.50                          

WATER FUND ABSTRACT:  
7C:$19,017.70
7A:$6,368.81
7B:$22,737.99                          

SEWER FUND ABSTRACT:       
6C:$25,427.37
7A:$7,073.28
7B:$28,835.66                           

WWTP UPGRADE PROJECT ABSTRACT:      
7A:$19,283.79                       

 Reports were given by Mayor Grimshaw on behalf of Arthur Babcock Zoning/Code Enforcement Officer and John Power/Village Administrator

On motion of Trustee Emery, seconded Trustee Harter, all aye, the board approved Local Law #2 of 2018.

On motion of Trustee Harter, seconded Trustee Hotchkiss, all aye, the board agreed to pay Grever & Ward for their proposal of Section Q layout in the Mexico Village Cemetery in the amount of $18,400.00 with funds from the Cemetery Non-Expandable account.

On motion of Trustee Linerode, seconded Trustee Emery, all aye, the board approved the payment for the emergency insertion valves that were replaced on Liberty Street to Adhan Piping Co. in the amount of $9,600.00 with the funds to come from the Water Capital Fund.

On motion of Trustee Emery, seconded Trustee Linerode, all aye the following funds were approved to transfer:

General Fund:From 1990.4 Contingency      To: 9010.8 Retirement $319.00

Water Fund:   From 1990.4 Contingency       To: 9010.8 Retirement $319.00

Sewer Fund:   From 1990.4 Contingency       To: 9010.8 Retirement $319.00

On motion of Trustee Harter, seconded Trustee Linerode, all aye, the board approved the following “Sidewalk Winter Maintenance Policy”:

The Village of Mexico has approximately 7 miles of sidewalks and is known for being a walkable village. The Village Board recognizes the importance of clearing sidewalks of snow to provide safe pedestrian routes to essential services, schools, areas of commerce and recreational opportunities.

              The Village Board views the removal of snow from sidewalks as a collaborative effort between the village and its residents. The Mexico Village ordinance #14 specifically states that the property owners have a legal obligation to clear sidewalks adjacent to their properties of obstructions including snow, ice and snowplow residue. Snow removed from sidewalks may not be deposited on the roadway of any street.

               The Village of Mexico provides supplemental service to help property owners clear their sidewalks during a substantial winter storm. The village will begin clearing sidewalks once new snowfall has exceeded 3”. The normal sidewalk route takes 8 hours to complete and property owners are asked to be patient and to shovel their own sidewalks if the plow has not yet come by. Depending on the severity of the storm, sidewalk clearing policies must sometimes be altered to meet the needs of the situation. Sidewalk snow removal usually happens in the early morning when pedestrian traffic is lowest, but this schedule is modified to respond to actual storm conditions.

                Due to the limitations of mechanical equipment and sidewalk irregularities sidewalks may not be cleared or maintained to a dry pavement standard. Reasonable attempts will be made to avoid depositing excessive snow in driveways and/or private sidewalks, however,the removal of any snow deposits that may result from the sidewalk clearing operations are the responsibility of the adjacent property owner. The Village will not be responsible for incidental plow damage to turf, driveways, irrigation systems, or landscaping located within the public rights-of-way oreasements. Any related repair will be the responsibility of the adjacent property owners and/or occupant. Sidewalks must remain free of any obstructions(i.e. vehicles, refuse containers, play equipment, implements, etc.). If obstructions are encountered, the sidewalk plow operator may skip the affected property frontage and the subsequent removal will be the responsibility of the adjacent property owner and/or occupant. 

The following quotes were received for the painting of the floors at the water wells on Pumphouse Road per the recommendation from the NYS Health Department inspection:

CDH FlooringSolutions: $1,803.89
CSM Finishing:$3,932.75
CNY Sealing &Plowing: $6,300.00

On motion of Trustee Emery, seconded Trustee Harter, all aye, the board approved the bid from CDH Flooring Solutions in the amount of $1,803.89.

After a lengthy discussion between the Village Board and members of the community in regards to the Lease Agreement with United Refining as written the vote was as follows:

 Trustee Emery- Aye
 Trustee Hotchkiss-Aye
 Mayor Grimshaw-Nay
 Trustee Linerode-Nay
 Trustee Harter-Nay

On Motion of Trustee Hotchkiss, seconded Trustee Emery, all aye, the board agreed to table the Lease Agreement with United Refining until the January 2, 2019. Nancy Weber, George Toth, Bonnie Loforte and Matt Mason addressed the board in regards to the Economic Development & Planning board that they reside on.  They are looking to set up a meeting with the Village and the Town in regards to funding that is available and what we can do to improve our community.  The Village Board was very satisfied with the information and agreed to see what we can do to move forward with this process.  George stated they would be looking to set up a meeting sometime in February.

The meeting adjourned at 7:47 p.m. on motion of Trustee Harter, seconded Trustee Linerode, all aye.

Respectfully submitted,

Traci Wallace
Village Clerk