MAY 2, 2018

REGULAR MEETING – 6:00 PM          

Present: Mayor Grimshaw, Trustees: Harter, Linerode, Emery and Hotchkiss, John Power, Greg Britton,

Justin Herrington and Attorney Mowry

Mayor Grimshaw called the Regular meeting to order at 6:00 pm.

The Minutes of the Regular Meeting of April 4, 2018 were approved on motion of Trustee Hotchkiss, all aye, Trustee Emery abstained.

The following claims were approved for payment on motion of Trustee Emery, all aye:

General Fund Abstract:
11B:$18,423.74
12A:$12,751.12

Water Fund Abstract:
11B:$17,830.89
12A:$1,320.25

Sewer Fund Abstract:
11B:$17,143.47
12A:$1,909.43

WWTP Upgrade Project Abstract:
11B:$12,470.00
12A:$1,277.26

Reports were given by Mayor Grimshaw on behalf of Arthur Babcock Zoning/Code Enforcement Officer, John Power/Village Administrator, and Greg Britton /Water & WWTP Superintendent

 On motion of Trustee Hotchkiss, all aye, the board gave Mayor Grimshaw permission to sign the SEQR form for Phase III of the WWTP Upgrade Project.

 On motion of Trustee Hotchkiss, seconded Trustee Emery, all aye, the Village Board passed the following resolution:

 

EXTRACT OF MINUTES OF MEETING OF THE VILLAGE BOARD ADOPTING A SECOND SUPPLEMENTAL BOND RESOLUTION

At a meeting of the Board of Trustees of the Village of Mexico, in the County of Oswego, in the State of New York on the 2nd day of May, 2018:

Present: Mayor Terry Grimshaw, Trustee Robert Harter, Trustee James Emery, Trustee James Hotchkiss and Trustee Susan Linerode

Absent: NONE

Mayor Terry Grimshaw presented the following resolution and moved that it be adopted

SECOND SUPPLEMENTAL BOND RESOLUTION DATED MAY 2, 2018 OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEXICO AUTHORIZING AN ADDITIONAL NOT TO EXCEED $798,560.00 AGGREGATE PRINCIPAL AMOUNT OF SERIAL GENERAL OBLIGATION BONDS PURSUANT TO THE LOCAL FINANCE LAW TO FINANCE PLANNING, DESIGN, ACQUISITION AND INSTALLATION OF UPGRADES AND IMPROVEMENTS TO THE WASTE WATER TREATMENT PLANT AND RELATED FACILITIES, SAID AMOUNT TO BE OFFSET BY ANY FEDERAL, STATE, COUNTY AND/OR LOCAL FUNDS RECEIVED, AT AN ESTIMATED ADDITIONAL MAXIMUM COST OF $798,560.00, THE EXPENDITURE OF SUCH SUM FOR SUCH PURPOSE, LEVY OF TAX IN ANNUAL INSTALLMENTS IN PAYMENT THEREOF, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH.

WHEREAS, pursuant to a bond resolution duly adopted by the Board of Trustees of the Village of Mexico, Oswego County, New York (the “Village”) on July 9, 2013 (the “Original Bond Resolution”), the Board of Trustees of the Village authorized the issuance of not to exceed $2,716,000.00 aggregate principal amount of serial general obligation bonds pursuant to the Local Finance Law to finance planning, design, acquisition and installation of upgrades and improvements to the waste water treatment plant and related facilities (the “Purpose”), said amount to be offset by any federal, state, county and/or local funds received, at a maximum cost of $2,716,000.00, the expenditure of such sum for such purpose, the levy of tax in annual installments in payment thereof, and determined other matters in connection therewith; and

WHEREAS, pursuant to a supplemental bond resolution adopted by the Board of Trustees of the Village on May 3, 2017 (the “Supplemental Resolution”), the Board of Trustees of the Village authorized the issuance of an additional not to exceed amount of $1,173,000, and approved increasing the cost of the Purpose to an aggregate maximum estimated cost of $3,889,000; and

WHEREAS the Village Board of Trustees has determined that the cost of the Purpose has increased by an additional $798,560 to an aggregate maximum estimated cost of $4,687,560; and

WHEREAS, the Village Board of Trustees desires to approve the increase in the maximum cost of the Purpose and authorize the issuance of an additional not to exceed $798,560 principal amount of serial general obligation bonds to finance the additional cost of the Purpose; and

NOW THEREFORE BE IT RESOLVED, by the Village Board of Trustees (by the favorable vote of not less than two-thirds of all of the members of the Board) as follows:

Section 1.  The Village shall upgrade and improve the waste water treatment plant and related facilities, at a maximum additional cost of $798,560, as more particularly described in Section 3 hereof.

Section 2.  The Village is hereby authorized to issue its serial general obligation bonds (the “Bonds”) in the additional aggregate principal amount of not to exceed $798,560.00 pursuant to the Local Finance Law of New York, in order to finance the class of objects or purposes described herein.

Section 3.  The class of objects or purposes to be financed pursuant to this Resolution is the planning, design, acquisition and installation of upgrades and improvements to the waste water treatment plant, remote pump stations and collection system manholes, and the acquisition of original furnishings, equipment, machinery or apparatus.

Section 4.  It is hereby determined and declared that (a) the maximum cost of said Purpose, as estimated by the Village Board, is $4,687,560, (b) $3,889,000 has heretofore been authorized to be applied to the payment of the cost of said Purpose, and (c) the Village plans to finance the costs of said Purpose entirely from funds raised by the issuance of the bonds and bond anticipation notes issued pursuant to the Original Resolution, the Supplemental Resolution and this Second Supplemental Resolution (collectively, the “Bond Resolution”), said amount to be offset by any federal, state, county and/or local funds received.

               Section 5.  It is hereby determined that the Purpose is one of the class of objects or purposes described in Paragraph 4 of Section 11.00 of the Local Finance Law, and that the period of probable usefulness of the Purpose is forty (40) years.  The Bonds are being issued to finance an assessable improvement, the cost of which is chargeable primarily to benefited real property.  The proposed maturity of the Bonds authorized herein will be in excess of five (5) years.

Section 6.  Subject to the provisions of the Local Finance Law, the power to further authorize the issuance of the Bonds and to authorize the issuance of bond anticipation notes issued in anticipation of the sale of the Bonds (including renewals thereof) and to prescribe the terms, form and contents of the Bonds and bond anticipation notes, including the consolidation with other issues and the use of substantially level or declining debt service, and to sell and deliver the Bonds and bond anticipation notes, is hereby delegated to the Treasurer of the Village, the chief fiscal officer.  The Treasurer is hereby authorized to sign and the Village Clerk is hereby authorized to attest any Bonds and bond anticipation notes issued pursuant to this Resolution, and the Village Clerk is hereby authorized to affix to such Bonds and bond anticipation notes the corporate seal of the Village.  The Treasurer of the Village also shall have the authority to cause the bonds issued pursuant to the Bond Resolution to be issued with substantially level or declining debt service.

Section 7.  The faith and credit of the Village, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such Bonds and bond anticipation notes as the same respectively become due and payable.  An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year.  There shall be levied annually on all taxable real property in the Village, a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable, to the extent the necessary funds are not provided from other sources.

Section 8.  This Resolution shall constitute the declaration of the Village’s “official intent” to reimburse expenditures authorized by Section 1 with proceeds of the Bonds and notes, as required by United States Treasury Regulation Section 1.150-2.

Section 9.  The Village hereby determines that the Purpose is a Type II Action pursuant to the State Environmental Quality Review Act, the implementation of which as proposed has been determined not to have a significant effect on the environment.

Section 10.  This Resolution (or a summary thereof) shall be published by the Village Clerk together with a notice in substantially the form prescribed by Section 81.00 of said Local Finance Law, and such publication shall be in the official newspapers of the Village.  The validity of the Bonds or of any bond anticipation notes issued in anticipation of the sale of the Bonds may be contested only if such obligations are authorized for an object or purpose for which the Village is not authorized to expend money, or the provisions of law which should be complied with at the date of publication of this Resolution, or summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication; or if said obligations are authorized in violation of the provisions of the Constitution.

Section 11. This Resolution shall take effect immediately.

The Motion having been duly seconded by Trustee James Emery, it was adopted and the following votes were cast:

AYES                                                 NAYS

Mayor Terry Grimshaw

Trustee Robert Harter

Trustee James Emery

Trustee James Hotchkiss

Trustee Susan Linerode

On motion of Trustee Linerode, all aye, the following resolution was passed to increase the water line maintenance fee:

 

RESOLUTION

NOW, THEREFORE, on motion of Trustee Linerode, seconded Trustee Hotchkiss, all aye,

BE IT RESOLVED that beginning June 1, 2018, the quarterly water maintenance charge for residential and light business users shall be $10.00 per quarter and that large water users, including all those property owners using 50,000 gallons per quarter or more shall be subject to a quarterly maintenance charge of $50.00.

 

MOTION UNANIMOUSLY ADOPTED by all members present.

On motion of Trustee Hotchkiss, all aye, the following funds were transferred

General Fund

From:               7145.1 Skate Park/Payroll $2,500.00

7145.4 Skate Park/Contractual $2,300.00

 

To:                   1640.4 Garage Contractual $2,000.00

4020.4 Reg. Vital Statistics $100.00

5010.4 Transportation Contractual $2,700.00

 

Water Fund

From:               1990.4 Contingency $1,500.00

To:                  8340.4 Transmission & Distribution $1,500.00

The following appointment was made by Mayor Grimshaw and approved by Trustee Emery & Harter, Nay by Trustee Hotchkiss & Linerode:

Historian: Judy Greenway 

On motion of Trustee Hotchkiss, all aye, the fiscal year end meeting will be held on Friday, May 25, 2018 at 2:00 pm at the Village Office

On motion of Trustee Emery, all aye, the June 6, 2018 Regular Board meeting will be moved to Thursday, June 7, 2018 at 6:00 pm and the July 4, 2018 Regular Board meeting will be moved to Thursday, July 5, 2018 at 6:00 p.m..

On motion of Trustee Hotchkiss, all aye, the Board agreed to pay the beneficiary of Greg Kalwarvorski for his prescription co-pay’s from the HRA account contingent on the return of the village keys and Greg’s uniforms.  The amount of $126.92 will be paid to Steven Kalwarvorski.

On motion of Trustee Hotchkiss, all aye, the board entered into executive session at 6:50 p.m. to discuss a personnel matter.  On motion of Trustee Hotchkiss, all aye, the board returned to open session at 7:03 p.m.

The meeting adjourned at 7:03 p.m. on motion of Trustee Hotchkiss, all aye.

 

Respectfully submitted,

Traci Wallace
Village Clerk